A clear account of what we collect, why we use it and the choices you have.
Brandsportive connects destinations, events, brands and athletes. We therefore handle information about website visitors, business contacts, applicants and the talent we represent or cast. This policy explains how we use that information under the General Data Protection Regulation and the Dutch GDPR Implementation Act.
01
Who we are
The controller is Brandsportive The Agency B.V., based at Prinsengracht, Amsterdam, the Netherlands.
Privacy questions and requests are handled by our founders. Email us at privacy@brandsportive.com.
We have not appointed a Data Protection Officer because this is not required for our activities.
02
Whose data we process
- Visitors
- Anyone visiting brandsportive.com
- Enquirers
- People who contact us through our website, email or social media
- Subscribers
- People who sign up for our destination and brand briefings
- Applicants
- Athletes and creators who apply to join our roster
- Talent
- Athletes and creators we represent or engage for a campaign or event
- Prospective talent
- People we identify as a possible fit from public profiles
- Business contacts
- Contacts at brands, NTOs, events, suppliers and partners
- Trip participants
- People travelling to an event or activation we organise
03
What we collect and why
Website visitors
- Data
- IP address, browser and device information, pages visited, referral source and, only with your consent, analytics or marketing cookie data.
- Purpose
- Keeping the website secure and working, understanding its use and measuring our own campaigns.
- Legal basis
- Legitimate interest for security and operation; consent for analytics and marketing cookies.
Enquirers
- Data
- Name, organisation, email address, sport or discipline, budget range, project description and anything else you choose to tell us.
- Purpose
- Responding, preparing a proposal and following up.
- Legal basis
- Steps before entering into a contract and our legitimate interest in answering business enquiries.
Please do not send sensitive information, such as health data, through the contact form.
Newsletter subscribers
- Data
- Email address, name and organisation if provided, plus email opens and clicks.
- Purpose
- Sending our destination, event and brand briefings.
- Legal basis
- Consent. You can unsubscribe through the link in every email.
Roster applicants
- Data
- Name, email, country, home market, sport, discipline, competition level, profile link, results, background and representation goals. If you share a social profile, we may review its public content and statistics.
- Purpose
- Assessing sporting and commercial fit and responding to your application.
- Legal basis
- Steps at your request before entering into a contract.
Applying does not guarantee representation. We may retain an unsuccessful application for a limited period in case a suitable opportunity arises, unless you ask us to delete it sooner.
Talent
- Data
- Identity and contact details, date of birth, nationality, address, business and payment details, social profiles, audience insights, content, sporting results and calendar, commitments, contracts and correspondence.
- Purpose
- Representation, pitches, agreements, campaigns, travel, payments, client reporting and agreed publication on our website.
- Legal basis
- Our agreement, legal bookkeeping obligations and our legitimate interest in promoting our roster and work.
You can ask us to update your roster profile at any time. We remove it when representation ends.
Prospective talent
- Data
- Professional information from public sources: names, handles, posts, follower and engagement figures, results and aggregated audience insights.
- Purpose
- Identifying and approaching relevant athletes and creators and proposing them to clients.
- Legal basis
- Our legitimate interest in matching talent to commercial opportunities. We do not profile private life.
If we store your data, we tell you when we first contact you and no later than one month afterwards. You can object at any time.
Business contacts
- Data
- Name, role, organisation, business contact details, correspondence, meeting notes and agreements.
- Purpose
- Preparing and performing agreements, managing relationships, invoicing and sharing relevant opportunities.
- Legal basis
- Contract performance and our legitimate interest in maintaining business relationships. You can object to relationship emails at any time.
Trip participants
- Data
- Full name as in passport, date of birth, nationality, passport or ID details, travel preferences, emergency contact, clothing or equipment sizes and event registration details.
- Purpose
- Travel, accommodation, registration, local requirements and safety.
- Legal basis
- Our agreement and, where required, a legal obligation.
We normally ask you to send medical information directly to the event organiser. If we must handle it, we require explicit consent and delete it after the event. We only retain an ID copy where strictly necessary and recommend obscuring your BSN.
05
How long we keep data
- Unsuccessful contact enquiries
- 12 months after last contact
- Newsletter data
- Until you unsubscribe
- Applications not taken further
- 12 months after our reply
- Talent data
- For the duration of our agreement
- Published roster profiles
- Removed within 30 days after representation ends
- Prospective talent data
- Up to 12 months after our last review, or until you object
- Campaign content and case studies
- As agreed in the relevant agreement
- Passport, ID and trip data
- Within 3 months after the trip, unless needed for a claim
- Health data, if any
- Directly after the event
- Contracts, invoices and payments
- 7 years under Dutch law
- Business contact data
- The relationship plus 2 years
06
Security and minors
We use proportionate technical and organisational safeguards, including restricted access, two-factor authentication on key systems, encrypted connections and agreements with processors. If a breach poses a risk, we notify the Dutch Data Protection Authority and, where required, the people affected.
Our website and services are aimed at adults. We do not knowingly collect data from children under 16 through this website. When working with an athlete under 18, we involve a parent or legal guardian, obtain written consent and take extra care with publication.
07
Your rights
You can ask us to:
- Give you access
- Correct information
- Erase information
- Restrict processing
- Provide portable data
- Stop direct marketing
- Consider an objection
- Withdraw consent
Email privacy@brandsportive.com. We respond within one month and may ask you to confirm your identity. We do not make automated decisions with legal or similarly significant effects; people assess applications and talent proposals.
You may also complain to the Dutch Data Protection Authority or the supervisory authority where you live.
08
Changes
We may update this policy when our services or the law change. The date at the top shows the latest version. If a change significantly affects you, we will contact you directly where appropriate.